TOWN BOARD Meeting Minutes
Marion Court Room
Monday, May 13, 2024
A Town Board meeting of the Town of Marion, Wayne County, NY was held on Monday, May 13, 2024 at the Marion Court Room.
Supervisor Johnson called the meeting to order at 6:30pm and asked the Clerk of the Board to give a roll call.
PRESENT: Summer Johnson, Supervisor
Michael Cramer, Councilman
Ronald Lonneville, Councilman
Margi Taber, Councilwoman
ABSENT: Julie Herman, Councilwoman
OTHERS IN ATTENDANCE: 21 citizens were in attendance.
Supervisor Johnson asked everyone to stand and give the Pledge of Allegiance.
Public Hearing: – None
Discussion:
- Pioneer Gas Engine Association regarding show in July
- Parks and Recreation Advisory Board
- Re-painting kick board at Town Park
- Town Hall Window Washing
- Green Energy Project Grant
- FEMA region flood map
- Updates to Town Hall IT, computers
- Dogs @ Cemetery
- Park Maintenance
Correspondence:
- Samantha Starks – Regarding Meeting Notes
Citizens Comments: 4 Residents asked to speak and were given 3 minutes each to do so.
Committees Reports were given:
Chair Co-Chair
Deputy Supervisor Michael Cramer
Town Clerk Julie Herman Summer Johnson
Water, Sewer Ronald Lonneville Margi Taber
Public Safety Summer Johnson
Judicial Margi Taber Julie Herman
Library Margi Taber
Parks, Recreation Margi Taber Summer Johnson
Assessor Ronald Lonneville
Historian Julie Herman Ronald Lonneville
Zoning, Planning Michael Cramer Summer Johnson
Highway Summer Johnson Ronald Lonneville
Drainage Julie Herman
Cemetery Michael Cramer Julie Herman
Code Enforcement Officer Ronald Lonneville Michael Cramer
Reports:
- Town Clerk
- Supervisor
- Money Market
- Operating Statement
- Trial Balance
- Marion Fire District
- Assessor
- Code Officer
- Library
- Dog Control
- Justice
- Bonafede
- Bender
- Planning/Zoning Board
- Wayne County 911 11.WCWSA
Resolutions:
Resolution #5012024 Accept Town Board Meeting Minutes April 9th and 22nd
On a motion by Councilman Lonneville and seconded by Councilman Cramer
ADOPTED: Ayes: 4 Cramer, Lonneville, Taber, Johnson
Nays: 0
The following resolution was adopted
BE IT RESOLVED, that the Marion Town Board accepts the April 9th and 22nd Town Board meeting minutes.
Resolution #5022024 Receive and File all Correspondence/Reports for May 13th, 2024
On a motion by Councilman Cramer and seconded by Councilman Lonneville
ADOPTED: Ayes: 4 Cramer, Lonneville, Taber, Johnson
Nays: 0
The following resolution was adopted
BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to receive and file all correspondence and reports for May 13th 2024.
Resolution #5032024 Amend Resolution # 411-24 to Include Expense Account and Not to Exceed Amount – Award Bid to Bovet Landscaping for Mowing
On a motion by Councilman Lonneville and seconded by Councilman Cramer
ADOPTED: Ayes: 4 Cramer, Lonneville, Taber, Johnson
Nays: 0
The following resolution was adopted
WHEREAS, the Marion Town Board sent out RFP’s for mowing and property maintenance; and
BE IT RESOLVED, that the Marion Town Board received one bid; and
BE IT RESOLVED, that the Marion Town Board authorizes John Bovet from Bovet Landscaping to mow the abandon cemeteries in Marion and perform mowing and maintenance on Town properties that are located on both South and North Main streets; and
BE IT RESOLVED, to be expensed out of the following accounts:
- 85104.01.000.232 – Main Street maintenance not to exceed $1,800.00
- 88104.01.000.000 – Abandoned Cemeteries not to exceed $2,730.00
BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Bovet Landscaping and the Principal Account Clerk
Resolution # 05042024 Authorize Supervisor to attend OSC Accounting Course (online) School on May 29th and May 30th
On a motion by Councilman Lonneville and seconded by Councilwoman Taber
ADOPTED: Ayes: 4 Cramer, Lonneville, Taber, Johnson
Nays: 0
The following resolution was adopted
WHEREAS, the Marion Town Board authorizes the supervisor to attend OSC accounting course (online) school May 29th and May 30th; and
BE IT RESOLVED, with an amount not to exceed $100 expensed from account number 10104.01.000.016; and
BE IT FURTHER RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Summer Johnson and the Principal Account Clerk
Resolution #5052024 Resolution Authorize Adopting Town of Marion Hiring Process
On a motion by Councilman Cramer and seconded by Councilman Lonneville
ADOPTED: Ayes: 1
Nays: 3
Long Roll:
Councilman Cramer – Nay
Councilman Lonneville – Nay
Councilwoman Taber – Nay
Supervisor Johnson – Aye
The following resolution was not approved.
WHEREAS, the Marion Town Board authorizes adopting Town of Marion hiring process; and
Town of Marion Hiring Process
March 8, 2024
Purpose: The purpose of this policy is to provide department heads and board members with the proper guidelines to conduct nondiscriminatory and fair interviews during the hiring process.
Except where otherwise provided, for purposes of this policy, employees shall be defined from section 200 and section 300 of the Town of Marion Employee Handbook, adopted and dated August 14, 2023.
Except as otherwise provided by law, all hiring must be in compliance with the New York State Civil Service Law and the Wayne County Civil Service Regulations.
- Applications
- All applications for open non-civil service positions will be collected by the town clerk or emailed to the appropriate department head.
- A copy of all applications will be given to the department head, committee chair and supervisor.
- Original applications must be kept on file and available by the supervisor.
- Once the hiring process is complete, all copies must be turned over and destroyed.
- Interviews
Town clerk roles that fall under deputy clerk or support staff for the town clerk are exempt from section two of this policy.
2.1 All applicants that meet the minimum qualifications will be required to interview.
2.1.1 Interviews type may include.
– Virtual
-In-person
2.2 Regardless of interview type, all interviews must take place at Marion Town Hall or The Marion Court offices.
2.3 Department heads and or committee chairs must notify all parties via email or phone call of the date and time of each interview to the supervisor.
2.4 Department heads and or committee chairs are restricted from contacting any applicant pre-interview regarding any personal matters, inquiries, or to discuss any matter protected under the Equal Employment Opportunity policy as written in the Town of Marion Employee Handbook (August,2023).
2.5 All interviews will be conducted in the following manner:
2.5.1 Department head, committee chair and Supervisor, or
2.5.2 Committee chair and committee vice chair or
2.5.3 Department head and Supervisor or
2.5.4 Committee chair and Supervisor
2.6 All eligible candidates will be interviewed.
2.7 Once interviews for all candidates are completed, interviewers must then request an executive session for the next available board meeting to discuss candidates and their qualifications.
2.8 Department heads and Committee chairs may place recommendations.
2.9 No resolution for employment will be placed on the agenda without a prior executive session.
- 3. Resolutions
3.1 Upon agreement or recommendation during executive session, the department head or committee chair may place a resolution on the agenda for their potential hire.
3.2 The resolution must include the following:
-Full name of applicant being hired
-Positions hired for
-Rate of pay
-Effective date of employment
-Direct supervisor listed
Onboarding
- Onboarding will take place no more than two weeks after resolution approval.
- The department head or Supervisor is responsible for contacting new employees and scheduling the on-boarding meeting.
- The department head or Supervisor is responsible for the new hire’s paperwork, work documentation and any other work-related materials necessary for the role.
- All new hires must receive a copy of the Town of Marion’s Policies and Procedures and sign off on receiving it.
BE IT RESOLVED, that the Marion Town Board adopts the above hiring policy; and
BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Department heads, Town Board and the Principal Account Clerk
Resolution #5062024 Authorize the Extension of Emma Erdeli, Historian to May 30, 2024
On a motion by Councilman Cramer and seconded by Councilwoman Taber
ADOPTED: Ayes: 4 Cramer, Lonneville, Taber, Johnson
Nays: 0
The following resolution was adopted
WHEREAS, the Marion Town Board hired Emma Erdeli for Historian; and
BE IT RESOLVED, the Town Board authorizes the extension of her probation period to be until May 30, 2024; and
BE IT FURTHER RESOLVED directs the Clerk of the Board to give a copy of this resolution to Emma Erdeli and the Principal Account Clerk
Resolution #5072024 Authorize Public Hearing for a Local Law Entitled “Real Property Tax Levy Limit”
On a motion by Councilman Lonneville and seconded by Councilman Cramer
ADOPTED: Ayes: 4 Cramer, Lonneville, Taber, Johnson
Nays: 0
The following resolution was adopted
BE IT RESOLVED, that the Marion Town Board authorizes the Clerk of the Board to advertise in the legal newspaper for the Town of Marion as follows:
The Marion Town Board will hold a Public Hearing on June 10, 2024, @ 6:30 PM, at the Marion Court Room, 3827 North Main Street, Marion, for a proposed Local Law #2 – 2024 regarding the “Real Property Tax Levy Limit” as follows:
Local Law #2 – 2024 “Real Property Tax Levy Limit”
Section 1. Legislative Intent
It is the intent of this Local Law to override the limit on the amount of real property taxes that may be levied by the Town of Marion pursuant to General Municipal Law §3-c, and to allow the Town of Marion to adopt a budget for the fiscal year 2025 that requires a real property tax levy in excess of the “tax levy limit” as defined by General Municipal Law §3-c.
Section 2. Authority
This Local Law is adopted pursuant to subdivision 5 of General Municipal Law §3-c, which expressly authorizes the town board to override the tax levy limit by the adoption of a local law approved by the vote of sixty percent (60%) of the town board.
Section 3. Tax Levy Limit Override
The Town Board of the Town of Marion, County of Wayne, is hereby authorized to adopt a budget for the fiscal year 2025 that requires a real property levy in excess of the amount otherwise proscribed in General Municipal Law, §3-c.
Section 4. Severability
If any clause, sentence, paragraph, subdivision, or part of this Local Law or the application thereof to any person firm or corporation, or circumstance, shall be adjusted by any court of competent jurisdiction to be invalid or unconstitutional, such order or judgment shall not affect, impair or invalidate the remainder thereof, but shall be confined in its operation to the clause, sentence, paragraph, subdivision, or part of this Local Law or in its application to the person, individual, firm or corporation or circumstance, directly involved in the controversy in which such judgment or order shall be rendered.
Section 5. Effective Date. This Local Law shall take effect immediately upon filing with the Secretary of State.
Resolution #5082024 Authorize Hiring Steven Taber Jr. for 2024 Seasonal Lawn Care/Maintenance at the Marion Cemetery
On a motion by Councilman Cramer and seconded by Councilman Lonneville
ADOPTED: Ayes: 3
Nays: 0
Abstained: 1
Long Roll:
Councilman Cramer – Aye
Councilman Lonneville – Aye
Councilwoman Taber – Abstained
Supervisor Johnson – Aye
The following resolution was approved.
BE IT RESOLVED, that the Marion Town Board authorizes Steven Taber Jr. for 2024 seasonal Lawn Care/Maintenance for the Marion Cemetery remuneration of $15/hour to be appropriated from account 88101.01.000.255; and
BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Steven Taber Jr. and the Principal Account Clerk.
Resolution #5092024 Authorize Hiring Roger Ortiz for 2024 Seasonal Lawn Care/Maintenance at the Marion Cemetery
On a motion by Councilman Lonneville and seconded by Councilman Cramer
ADOPTED: Ayes: 4
Nays: 0
Abstained: 0
Long Roll:
Councilman Cramer – Aye
Councilman Lonneville – Aye
Councilwoman Taber – Aye
Supervisor Johnson – Aye
The following resolution was adopted.
BE IT RESOLVED, that the Marion Town Board authorizes Roger Ortiz for 2024 seasonal Lawn Care/Maintenance for the Marion Cemetery remuneration of $15/hour to be appropriated from account 88101.01.000.255; and
BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Roger Ortiz and the Principal Account Clerk.
Resolution #5102024 Authorize Advertising for Position of Highway MEO
On a motion by Councilman Cramer and seconded by Councilman Lonneville
ADOPTED: Ayes: 4 Cramer, Lonneville, Taber, Johnson
Nays: 0
The following resolution was adopted
BE IT RESOLVED, that the Marion Town Board authorizes the Clerk of the Board to advertise in the legal newspaper for the Town of Marion for applicants to fill a vacant position of Highway MEO; and
The Town of Marion is accepting applications on a rolling basis for the position of Highway MEO, Applications may be picked up at the Marion Town Clerk’s Office; and
BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Timothy Boerman and the Principal Account Clerk
Resolution #5112024 Authorize Advertising for 2nd Deputy Town Clerk
On a motion by Councilman Cramer and seconded by Councilman Lonneville
ADOPTED: Ayes: 4 Cramer, Lonneville, Taber, Johnson
Nays: 0
The following resolution was adopted
BE IT RESOLVED, that the Marion Town Board authorizes the Clerk of the Board to advertise in the legal newspaper for the Town of Marion for applicants to fill a vacant position in the Marion Town Clerk’s Office; and
The Town of Marion is accepting applications on a rolling basis for the position of 2nd Deputy Town Clerk. Applications may be picked up at the Marion Town Clerk’s Office; and
BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Heidi Levan Town Clerk and the Principal Account Clerk
Resolution # 5122024 Authorize Public Hearing for Appropriation from Town Hall Reserve
On a motion by Councilman Cramer and seconded by Councilwoman Taber
ADOPTED: Ayes: 4 Cramer, Lonneville, Taber, Johnson
Nays: 0
The following resolution was adopted
BE IT RESOLVED, the Marion Town Board Authorizes a public hearing for appropriation from Town Hall reserve on June 10, 2024 @ 6:30 pm; and
BE IT FURTHER RESOLVED directs the Clerk of the Board to give a copy of this resolution to Barb Griffith and the Principal Account Clerk.
Resolution #5132024 Set Standard Workdays and Reporting for Elected Officials
On a motion by Councilman Cramer and seconded by Councilwoman Taber
ADOPTED: Ayes: 4 Cramer, Lonneville, Taber, Johnson
Nays: 0
The following resolution was adopted
BE IT RESOLVED, that the Marion Town Board hereby establishes the following as standard workdays for the following elected officials and will report the following days worked to the New York State and Local Retirement System based on the record of activities maintained and submitted by these officials to the clerk of this board; and
Elected Officials
Title Name Standard Term Begins/ Employer Days/Months
workday Ends of Record (based on time Record of Time Worked Activities)
(Y/N)
Town Justice Paul Bender 6 1/1/24-12/31/27 N Not submitted
Town Council Margaret Taber 6 1/1/24-12/31/27 N 8.64
Town Council Michael Cramer 6 1/1/22 – 12/31/25 N 2.25
Town Council Ronald Lonneville 1/1/24-12/31/27 N Not a member of NYSLRS
Supervisor Summer Johnson 1/1/24-12/31/27 N Not a member of NYSLRS
AND BE IT RESOLVED, the Marion Town Board directs the clerk of the board to certify and file the appropriate paperwork with the New York State and Local Retirement System and post said resolution on the website for the Town of Marion and on the bulletin board at the Marion Town Hall for 30 days; and
BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk.
Resolution #5142024 Payment of Claims
On a motion by Councilman Cramer and seconded by Councilman Lonneville
ADOPTED: Ayes: 4 Cramer, Lonneville, Taber, Johnson
Nays: 0
The following resolution was adopted
WHEREAS, the Marion Town Board has received and audited the following claims: now
BE IT RESOLVED, that the Supervisor is hereby authorized to pay said claims upon receipt of the signed abstracts of audited claims from the Town Clerk.
Abstract
General $56,476.85 Voucher # 18280, 18281, 18285-18293, 18305-18308, 18312, 18319-18327, 18330-18339, 18330,18340,18351, 18357, 18358, 18360-18361, 18364-18369, 18372-18381, 18383-18391, 18394, 18396-18406
Highway $16,247.78 Voucher # 18281-18284, 18294-183004, 18309-18311, 18313-18318, 18326, 18229, 18347, 18362, 18369, & 18392
Library $2,226.27 Voucher# 18328, 18369, 18374, 18398, 18400, 18406
Water $0.00
Sewer $7,126.60 Voucher# 18281, 18326, 18338,18341-18346, 18352-18356, 18359, 18363, 18369, 18374, 18377, 18395, 18397-18400, 18406
Street Lighting $2,248.06 Voucher# 18400 & 18406
Williamson Water District $1,058.00 Voucher # 18393
Trust & Agency $2,111.26 Voucher# 18348-18350, 18369-18371
Total $87,494.82
Resolution #5152024 Accept Resignation of Robyn Montanaro as 2nd Deputy Town Clerk
On a motion by Councilman Cramer and seconded by Councilwoman Taber
ADOPTED: Ayes: 4 Cramer, Lonneville, Taber, Johnson
Nays: 0
The following resolution was adopted
WHEREAS, Robyn Montanaro has submitted her resignation as 2nd Deputy Town Clerk effective 5/3/2024; now
BE IT RESOLVED, that the Marion Town Board regretfully accept the resignation of Robyn Montanaro; now
BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Robyn Montanaro and the Principal Account Clerk.
Resolution #5162024 Award Bid to Senecal Memorials for Cemetery Foundation
On a motion by Councilman Lonneville and seconded by Councilwoman Taber
ADOPTED: Ayes: 4 Cramer, Lonneville, Taber, Johnson
Nays: 0
The following resolution was adopted
WHEREAS, the Marion Town Board sent out an RFP to solicit proposals for cemetery foundation work; and
WHEREAS, three estimates were received; and
BE IT RESOLVED, that the Marion Town Board awards the bid to Senecal Memorials with an amount not to exceed $.75 cents per square inch to be expensed as follows:
88104.01.0.004 $.75 cents per square inch;
BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk.
Resolution #5172024 Sign and Accept Wayne County Summer Recreation Grant Owner Consultant Agreement for 2024
On a motion by Councilman Cramer and seconded by Councilwoman Taber
ADOPTED: Ayes: 4 Cramer, Lonneville, Taber, Johnson
Nays: 0
The following resolution was adopted
WHEREAS, the Marion Town Board has been awarded a Summer Recreation Grant form Wayne County Aging and Youth; now ; and
BE IT RESOLVED, that the Marion Town Board accepts the Wayne County Summer Recreation Grant Owner Consultant Agreement for 2024; and
BE IT FURTHER RESOLVED, the Marion Town Board authorizes the supervisor to sign the grant agreement; and
BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk.
Resolution #5182024 Allow Marion Town Court to Establish a Petty Cash Fund
On a motion from Councilman Cramer and seconded by Councilman Lonneville, this resolution was tabled.
WHEREAS, the Marion Town is in need of establishing a petty cash fund; and
BE IT RESOLVED, that the Marion Town Board allows the Marion Town Court to establish a petty cash fund for $100; and
BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Court Clerk and the Principal Account Clerk.
Resolution #5192024 Authorize Town Board to send an RFP to have windows at Town Hall and Town Court cleaned.
On a motion by Councilman Lonneville and seconded by Councilman Cramer
ADOPTED: Ayes: 4 Cramer, Lonneville, Taber, Johnson
Nays: 0
The following resolution was adopted
WHEREAS, the Marion Town Board needs to have the windows at the Marion Town Hall and Town Court windows cleaned for 2024; and
BE IT RESOLVED, the Town Board authorizes to send out an RFP to have the windows at both the Town Hall and Town Court room cleaned for 2024 with estimates to be returned no later than June 7, 2024; and
BE IT FURTHER RESOLVED that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk.
Resolution # 5202024 Authorize Town Board to send an RFP for New Computer Equipment
On a motion by Councilman Cramer and seconded by Councilwoman Taber
ADOPTED: Ayes: 4 Cramer, Lonneville, Taber, Johnson
Nays: 0
The following resolution was adopted
WHEREAS, the Marion Town Board is looking at replacing computer equipment at the Marion Town Hall, Sewer Department, Highway Department and Town Court; and
BE IT RESOLVED, the Town Board authorizes to send out an RFP for new computer equipment at the Town Hall, Sewer Department, Highway Department and Town Court room with estimates to be returned no later than June 7, 2024; and
BE IT FURTHER RESOLVED that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk
Additional Citizen Comments: 2 residents spoke during this section of the meeting. Each resident was given 3 minutes to speak.
With no further business, on a motion by Councilman Cramer and seconded by Councilman Lonneville, Supervisor Johnson closed the meeting at 8:17pm.
Next meetings are scheduled for:
Meeting/Workshop: Tuesday, May 28, 2024 @ 6:30pm
Meeting/Workshop: Monday, June 10, 2024 @ 6:30pm
_____________________________________________
Heidi M. Levan, Clerk of the Board