TOWN BOARD Meeting Minutes
Marion Court Room
Monday, July 22, 2024
A Town Board meeting of the Town of Marion, Wayne County, NY was held on Monday, July 22, 2024 at the Marion Court Room.
Supervisor Johnson called the meeting to order at 6:30pm and asked the Clerk of the Board to give a roll call.
PRESENT: Summer Johnson, Supervisor
Michael Cramer, Councilman
Julie Herman, Councilwoman
Ronald Lonneville, Councilman
Margi Taber, Councilwoman
ABSENT:
OTHERS IN ATTENDANCE: 3 citizens were in attendance.
Supervisor Johnson asked everyone to stand and give the Pledge of Allegiance.
Public Hearing:
6:30pm Appropriation from Town Hall – The public hearing was opened at 6:30pm. On a motion from Councilwoman Herman and Supervisor Johnson the public hearing notice was not read out loud. Asking three times in the room if anyone had questions or concerns, the public hearing was closed on a motion from Councilman Cramer and seconded by Councilwoman Taber at 6:31pm with all ayes from the Town Board.
Discussion:
- Park path area (citizen asking if they can use the area)
- DOH Park Lodge Kitchen permit
- JCAP (Judicial) grant bids
- P&R Advisory Board
- Street parking (Tammi Stanton- Dog grooming)
- Service Animals
- Broadband Internet for Marion
Correspondences:
Court Audit
Citizen Comments: None
Resolutions:
- Amend Resolution #7062024 Authorize Hiring MEO Full Time Employee at the Marion Highway Department
- Award Contract to Shores Electric to Install Electric for New Court Clerk Office
- Award Contract to Shores Electric to Install a 100-amp 30 Space Panel Box in the Basement of the Court Room
- Award Contract to High Expectations & Landscaping LLC to Complete the Demolition and the Construction to Expand the Court Clerk Office
- Award Contract to High Expectations & Landscaping LLC to Finish and Tape Drywall for the Expansion of the Court Clerk Office
- Professional Services Allocation for the Repair the Lift at the Museum
- Authorize Appropriation from Town Hall Reserve to Replace the Entry Door to the Court Inside and Out and the Entry Door to the Town Hall
- Authorize the Supervisor to Sign the Assurance Agreement with USDA – Under Title VI, Civil Rights Act of 1964
- Authorize the Supervisor to Sign the – Equal Opportunity Agreement with USDA
- Payment of Claims
Resolution #7132024 Amend Resolution #7062024 Authorize Hiring MEO Full Time Employee at the Marion Highway Department
On a motion by Councilman Lonneville and seconded by Councilman Cramer
ADOPTED: Ayes: 5
Nays: 0
Long Roll:
Councilman Cramer – Aye
Councilwoman Herman – Aye
Councilman Lonneville – Aye
Councilwoman Taber – Aye
Supervisor Johnson – Aye
The following resolution was approved.
WHEREAS, Timothy Boerman, Highway Superintendent for the Town of Marion has recommended hiring a MEO full time employee; now
BE IT RESOLVED that the Marion Town Board accepts said recommendation and authorizes hiring Michael Wickett, 5001 Route 21, Marion, NY 14505 effective July 9, 2024, at remuneration of $25.66/hour – should be $24.31/hour or 90% of the lowest paid highway employee, probationary period of one year, after one year of service rate of pay will be $27.82/hour; and
BE IT RESOLVED that Michael Wickett currently has his CDL permit; and
BE IT FURTHER RESOLVED that Michael Wickett will take his road test and obtain his CDL license no later than October 1, 2024; and
BE IT RESOLVED that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Michael Wickett, Highway Superintendent, and the Principal Account Clerk.
Resolution #7142024 Award Contract to Shores Electric to Install Electric for New Court Clerk Office
On a motion by Councilman Cramer and seconded by Councilwoman Herman
ADOPTED: Ayes: 4
Nays: 0
Abstained: 1
Long Roll:
Councilman Cramer – Aye
Councilwoman Herman – Aye
Councilman Lonneville – Aye
Councilwoman Taber – Aye
Supervisor Johnson – Abstained
The following resolution was approved.
WHEREAS, the Town of Marion sent out an RFP to obtain bids to expand the Court Clerk office; and
WHEREAS, the Town of Marion received 2 bids for the electrical work; and
BE IT RESOLVED, that the Marion Town Board awards the contract to Shores Electric to complete all aspects of the electrical work according to the RFP for an amount not to exceed $6,580 to be paid in part by the JCAP Grant for an amount of $1,250 and also the NYSERDA Grant in the amount of $4,480 to be paid out of account # 16204.01.000.042; and
BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Shores Electric and the Principal Account Clerk
Resolution #7152024 Award Contract to Shores Electric to Install a 100-amp 30 Space Panel Box in the Basement of the Court Room
On a motion by Councilman Lonneville and seconded by Councilwoman Herman
ADOPTED: Ayes: 4
Nays: 0
Abstained: 1
Long Roll:
Councilman Cramer – Aye
Councilwoman Herman – Aye
Councilman Lonneville – Aye
Councilwoman Taber – Aye
Supervisor Johnson – Abstained
The following resolution was approved.
WHEREAS, the Town of Marion sent out an RFP to obtain bids to install a 100-amp 30 space panel box in the basement of the Court Room; and
WHEREAS, the Town of Marion received 1 bid for the installation; and
BE IT RESOLVED, that the Marion Town Board awards the contract to Shores Electric to install a 100-amp 30 space panel box in the basement of the Court Room $2,100 to be paid by the NYSERDA Grant to be paid out of account # 16204.01.000.042; and
BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Shores Electric and the Principal Account Clerk.
Resolution #7162024 Award Contract to High Expectations & Landscaping LLC to Complete the Demolition and the Construction to Expand the Court Clerk Office
On a motion by Councilwoman Herman and seconded by Councilwoman Taber
ADOPTED: Ayes: 4
Nays: 0
Abstained: 1
Long Roll:
Councilman Cramer – Aye
Councilwoman Herman – Aye
Councilman Lonneville – Aye
Councilwoman Taber – Aye
Supervisor Johnson – Abstained
The following resolution was approved.
WHEREAS, the Town of Marion sent out an RFP to obtain bids to expand the Court Clerk office; and
WHEREAS, the Town of Marion received 1 bid for the Demolition and Construction to expand the Court Clerk office; and
BE IT RESOLVED, that the Marion Town Board awards the contract to High Expectations & Landscaping LLC to complete the demolition and construction to expand the Court Clerk Office not to exceed $10,653 to be paid by the JCAP Grant to be paid out of account
#16204.01.000.042; and
BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to High Expectations & Landscaping LLC and the Principal Account Clerk.
Resolution #7172024 Award Contract to High Expectations & Landscaping LLC to Finish and Tape Drywall for the Expansion of the Court Clerk Office
On a motion by Councilman Cramer and seconded by Councilwoman Herman
ADOPTED: Ayes: 4
Nays: 0
Abstained: 1
Long Roll:
Councilman Cramer – Aye
Councilwoman Herman – Aye
Councilman Lonneville – Aye
Councilwoman Taber – Aye
Supervisor Johnson – Abstained
The following resolution was approved.
WHEREAS, the Town of Marion sent out an RFP to obtain bids to expand the Court Clerk office; and
WHEREAS, the Town of Marion received 1 bid to finish and tape drywall for the expansion of the Court Clerk office; and
BE IT RESOLVED, that the Marion Town Board awards the contract to High Expectations & Landscaping LLC to finish and tape drywall for the expansion of the Court Clerk office not to exceed $1,085 to be paid by the JCAP Grant, to be paid out of account #16204.01.000.042; and
BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to High Expectations & Landscaping LLC and the Principal Account Clerk.
Resolution #7182024 Professional Services Allocation for the Repair the Lift at the Museum
On a motion by Councilman Lonneville and seconded by Councilwoman Herman
ADOPTED: Ayes: 5 Cramer, Lonneville, Taber, Johnson, Herman
Nays: 0
The following resolution was adopted
WHEREAS, the Marion Town Board is looking to repair the lift at the Museum and;
WHEREAS, according to the Town of Marion Procurement Policy Guideline 6: Except when directed by the Town Board, no solicitation of written proposals or quotations shall be required under the following circumstances:
- c) Sole source situations; and
WHEREAS, the lift at the Museum is only serviced by ACCESS Elevator; and
WHEREAS, the Marion Town Board approves the lift repair not to exceed $1208.20 to be expensed out of 75204.01.000.042; and
BE IT RESOLVED, the Marion Town Board approves the following subsidiary transfers;
To:
75204.01.000.042 Building Repairs:
From:
75101.01.000.042 Personal Services $871.00
75104.01.000.004 Miscellaneous $137.20
75104.01.000.028 Office Supplies $200.00
WHEREAS, Access is requesting a 50% deposit; and
BET IT RESOLVED, that the Marion Town Board authorizes payment of 50% pf $604.10 so that Access Elevator can order parts necessary to repair the lift; and
BE IT RESOLVED, at the job completion a final payment of $604.10 will be issued to Access Elevator; and
BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk.
Resolution #7192024 Authorize Appropriation from Town Hall Reserve to Replace the Entry Door to the Court Inside and Out and the Entry Door to the Town Hall
On a motion by Councilman Lonneville and seconded by Councilman Cramer
ADOPTED: Ayes: 4
Nays: 0
Abstained: 1
Long Roll:
Councilman Cramer – Aye
Councilwoman Herman – Aye
Councilman Lonneville – Aye
Councilwoman Taber – Aye
Supervisor Johnson – Abstained
The following resolution was approved.
WHEREAS, the Marion Town Board duly held a public hearing for the appropriation of Town Hall Reserve funds to help with the cost to replace the entry door to the court inside and out and the entry door to the Town Hall; and
WHEREAS, an RFP was sent to 6 contractors in January 2024; and
WHEREAS, the Town of Marion received 3 bids; and
WHEREAS, the Town of Marion received a grant in the amount of $6,566.88 from the Justice Court Assistance Program to help cover the costs to replace the 3 doors; and
BE IT RESOLVED, that the Marion Town Board authorizes the appropriation from 230.01 in an amount not to exceed $11,099.12 to replace the three doors; and
WHEREAS, the Marion Town Board awards the bid to 24 Hour Door National, Inc. with a total amount not to exceed $17,666.00 to be expensed as follows:
BE IT RESOLVED, that the Marion Town Board amends the 2024 budget as follows:
Reserve Funds
Account # Description Debit Credit
16204.01.000.042 Replace 3 Doors $11,099.12
230.01 $11,099.12
JCAP Grant Money
Account # Description Debit Credit
16204.01.000.042 Replace 3 Doors $ 6,566.88
BE IT FURTHER RESOLVED, the Town Board directs the Clerk of the Board to give a copy of this resolution to the 24 Hour Door National, Inc. and the Principal Account Clerk
Resolution #7202024 Authorize the Supervisor to Sign the Assurance Agreement with USDA – Under Title VI, Civil Rights Act of 1964
On a motion by Councilman Cramer and seconded by Councilman Lonneville
ADOPTED: Ayes: 5 Cramer, Lonneville, Taber, Johnson, Herman
Nays: 0
The following resolution was adopted
BE IT RESOLVED, that the Marion Town Board authorizes the supervisor to sign Assurance Agreement with USDA – Under Title VI, Civil Rights Act of 1964; and
BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the USDA and the Principal Account Clerk.
Resolution #7212024 Authorize the Supervisor to Sign the – Equal Opportunity Agreement with USDA
On a motion by Councilwoman Herman and seconded by Councilwoman Taber
ADOPTED: Ayes: 5 Cramer, Lonneville, Taber, Johnson, Herman
Nays: 0
The following resolution was adopted
BE IT RESOLVED, that the Marion Town Board authorizes the supervisor to sign the Equal Opportunity Agreement with USDA; and
BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the USDA and the Principal Account Clerk.
Resolution #7222024 Payment of Claims
On a motion by Councilman Cramer and seconded by Councilwoman Herman
ADOPTED: Ayes: 5 Cramer, Lonneville, Taber, Johnson, Herman
Nays: 0
The following resolution was adopted
WHEREAS, the Marion Town Board has received and audited the following claims: now
BE IT RESOLVED, that the Supervisor is hereby authorized to pay said claims upon receipt of the signed abstracts of audited claims from the Town Clerk.
Abstract
General $50,860.97 Voucher #’s 18628, 18647-18649, 18659-18665, 18667-18669, 18671-18680, 18682-18693, 18695-18698, 18700-18703, 18716-18719
Highway $4,580.05 Voucher #’s 18650-18658, 18664, 18694
Library $226.17 Voucher #’s 18669, 18700
Sewer $2,071.65 Voucher #’s 18664-18676, 18669, 18700
Street Lighting $3,343.73 Voucher #’s 18669, 18700
Trust & Agency $390.45 Voucher #’s 18662, 18699, 18681
Total $61,472.97
Additional Citizen Comments: None
With no further business, on a motion by Councilman Cramer and seconded by Councilwoman Herman, Supervisor Johnson closed the meeting at 7:13pm.
Next meetings are scheduled for:
Meeting/Workshop: Monday, August 12, 2024 @ 6:30pm
Meeting/Workshop: Monday, August 26, 2024 @ 6:30pm
_____________________________________________
Heidi M. Levan, Clerk of the Board